Timesheet template
A timesheet records who worked on what, when, for how many hours and with which materials. It is the basis for payroll and for invoicing the customer. Below is a template to copy or download for Word, plus an online version staff fill in on their phones every day.
Timesheet template
The template covers one day and one worker. For a monthly overview, submit one timesheet a day and add up the hours in the export.
TIMESHEET
Worker
Full name: [full name]
Role / trade: [role]
Job
Customer: [customer]
Job / project: [name or job number]
Work location: [address]
Time
Date: [date]
Start: [time], end: [time], break: [minutes]
Total hours: [number]
Work carried out
[description of work]
Materials and equipment
Materials: [item, quantity]
Equipment: [machine, hours]
Confirmation
Worker: ............................................
For the customer / supervisor: ............................................
Date [date]
Why keep a timesheet every day
Invoice backup
Hours and materials confirmed by the customer are not disputed. Billing is quick and without arguments.
Payroll backup
For hourly pay or overtime you have each worker's time documented for every day.
Job costing
Timesheets show how many hours and materials a job actually used against the budget.
Photos from site
In the online version workers add photos of the finished work. Useful for handover and for complaints.
How to fill in the timesheet online
- 1
Create the form from the template
The button below creates a form with the fields from this template — date, start and end time, hours, work, materials and photos.
- 2
Staff fill it in on a phone
They save the link or QR code on their phone and submit the timesheet at the end of the shift, no account or app.
- 3
Confirmed with a signature
The worker and the customer or supervisor can both sign with a finger on the same device.
- 4
Add up the hours in the export
Export all timesheets to CSV or XLSX and total the hours per worker or job in Excel. Gatherino does not calculate totals itself.
A general template
The template does not replace legal or tax advice. Adapt it to your situation. Gatherino does not provide legal advice.
FAQ
Is the timesheet template free?
Yes. Copy the text or download it for Word for free, no sign-up. The online version works on the free plan up to 100 responses a month.
Does Gatherino calculate monthly hours?
No. Each timesheet is a separate response. Do monthly totals in the Excel export, where each timesheet is one row.
Is it the same as working time records?
A timesheet records work on a job. It can support statutory working time records, but check whether it meets your obligations.
Can the customer confirm the timesheet?
Yes. The form has a signature field for the worker and one for the customer or supervisor, signed on the same phone.
Related
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