Lease agreement — a template you fill in online
Lease agreements are still mostly handled by emailing a Word file back and forth and then meeting in person to sign. One link does the same job: the tenant fills in their details, signs with a finger or a mouse, and both sides get the same PDF.
Flat lease agreement template
Replace the details in square brackets with your own. Delete provisions that do not apply to you.
LEASE AGREEMENT
entered into under Section 2235 et seq. of Act No. 89/2012 Coll., the Civil Code
Parties
Landlord: [full name], date of birth [date of birth], residing at [address], account number [account number]
Tenant: [full name], date of birth [date of birth], residing at [address], phone [phone], email [email]
1. Subject of the lease
The landlord owns flat no. [flat number] with a layout of [e.g. two rooms and a kitchenette] and a floor area of [area] m², on floor [floor] of the building at [building address] (the “flat”).
The flat includes [e.g. cellar no. 4] and the furnishings listed in the handover report.
The landlord lets the flat to the tenant for residential use and the tenant undertakes to pay rent and service charges.
2. Lease term
The lease is agreed for a fixed term from [date] to [date] / for an indefinite term from [date] (delete as appropriate).
3. Rent and services
The rent is [amount] CZK per month.
Advance payments for services associated with use of the flat (e.g. heating, water, cleaning of common areas) are [amount] CZK per month. The landlord will reconcile them once a year.
The tenant pays rent and advances monthly in advance, no later than day [5] of the relevant month, to the landlord’s account.
4. Security deposit
On signing the agreement, the tenant will pay a security deposit of [amount] CZK (no more than three times the monthly rent). The landlord will return it after the lease ends, after setting off any debts the tenant owes under the lease.
5. Rights and obligations
The tenant uses the flat properly and in accordance with the agreement. The tenant pays for minor repairs and routine maintenance under Government Regulation No. 308/2015 Coll.
The tenant may make structural alterations to the flat only with the landlord’s prior written consent.
The tenant will notify the landlord of any change in the number of people living with them in the flat.
6. Termination of the lease
The lease ends on expiry of the agreed term, by agreement of the parties or by notice on the grounds and under the conditions set out in the Civil Code. The notice period is three months.
When the lease ends, the tenant will vacate the flat and return it to the landlord in the condition in which it was received, allowing for normal wear and tear.
7. Handover of the flat
The parties will draw up a handover report recording the condition of the flat, meter readings and the number of keys handed over.
8. Final provisions
This agreement becomes valid and takes effect on the date both parties sign it. It may be amended only by written addenda.
This agreement is made in two counterparts, one for each party.
In [place] on [date]
Landlord: ____
Tenant: ____
What the agreement covers
Parties and the property
Landlord and tenant details, the address and description of the flat or space, floor area, furnishings. Address autocomplete on the Business plan keeps typos out.
Rent and deposits
Rent, service charges, due dates and account number. Currency fields enforce the format, so you do not get “12,500.-” next to “12500”.
Term and security deposit
Fixed or open-ended term, the deposit amount and the conditions for returning it, notice period.
Handover and signatures
Condition at handover, meter readings, number of keys, and a signature from both parties rendered into the PDF.
How it runs
Adapt the form in the editor — delete what you do not need, rename what you call something else, add your own clauses. Then send the link or embed it on your site.
On submission a PDF with the filled details and the signature is generated and emailed. You keep the agreement in the dashboard with a status, so you can see which are signed, which are waiting and which have expired.
The submission time and IP address are stored with the signature as an audit trail. Gatherino does not verify the signer’s identity — with a residential tenancy you would normally check ID in person anyway.
Where the form ends and a lawyer starts
Residential tenancy law protects tenants, and in many jurisdictions some clauses are disregarded even when both parties sign them. Treat the template as a starting point and have a long-term lease reviewed by a lawyer. Gatherino does not provide legal advice.
FAQ
Is an online lease agreement valid?
Under eIDAS an electronic signature may not be denied legal effect merely for being electronic. It is commonly used for ordinary tenancies; for contested or long-term arrangements, ask a lawyer.
Can both parties sign?
Yes, when you sign together: the form has two signature fields and both parties sign on one device, for example at the handover. Gatherino does not send the agreement to the other party to countersign remotely.
What does it cost?
The free plan covers 100 responses a month. Pro is 10 € a month for 5,000 responses, with no per-document fee.
Can I add my own clauses?
Yes — add fields and text blocks with your own terms in the editor.
Related
Try Gatherino for free
Free plan: 3 forms and 100 responses a month. No credit card, EU-hosted data.
Use this template free →